Minutes of the Hamilton-Wentworth Executive
May 12, 2004

Members: Roz Minaji, Deborah Doody, Kaywana Gargarello, Susan McClure, Lori Prevac, Tracey Cseresnyes, Dianne MacKenzie, Carrie Crockett
Regrets: Marie Patenaude, Frank Torelli, Mary Finstad, Yolanda Czyzewski-Bragues,

The Chair called the meeting to order at 7:15 p.m.

1. ADOPTION OF THE MINUTES
The minutes of April 6, 2004 were approved.

Executive Listing distributed to members.

2. UPDATES

Volunteer Hours: 80

Treasurer's Report:
Opening Balance: $5,591.32
Revenue: 0

Expenditures:
Stamps Newsletters $20.97
Newsletters Printing $372.16
Photocopies - invitations $17.25
Labels for invitations $34.32
Stapling & Cutting $78.49
Stapler $40.24
Speaker's gifts $58.65
Classroom Rental $71.69
Book Marks printing $770.50
Stamps $52.43
Copies - Posters $17.25
Rental of Conservatory Hall $321.00
Tim Horton's Coffee $60.00
Marc Tardif (1/2 fee) $400.00

Total Expenses: $2,314.95

Balance May16th $3,276.37

Membership: Carrie noted that 1 renewal has been received. We have lost five memberships and are at currently 96.

Communications:
Bookmarks - Members requested to take bookmarks and distribute at schools.

Newsletter
Next edition will be available week of May 24, 2004.
Summer Topics will include:
AGM Brief Article
Magician Show Brief Article
Summer Exchange Program will be highlighted
Day Care Information will be repeated
CPF - Camp
French Course - Being offered in the fall - notice to sign up in advance.
French Brownies - Carrie will prepare notice
Concours - Winners of the contest held within the Hamilton-Wentworth District Catholic School Board will be noted.

3. CHAPTER UPDATES

AGM Debriefing
Everyone agreed meeting very informative and successful. A wealth of information was provided to those in attendance.
Shared comments to facilitate for next year: good venue; long evening; excellent door prizes and refreshments. Thank you emails have been sent by Roz.

French Film Matinees at the Staircase
Advertising in Newsletter in May. Theatre on Dundurn Street, 60 - 65 seats, costs $5/person and $10/family - two feature movies.
Will display CPF Chapter Board and information on memberships.

Members Appreciation- May 16, 2004
Marc Tardif, the magician has been booked to perform at the Hamilton Conservatory for the Arts Invitations sent out to 100 members - response reviewed at meeting - 73 r.s.v.p.
Reviewed itinerary for Marc Tardiff. Cathedral High School Students will present an opening drama act, Quebec Street Scene, using mime, dance, and poetry through short skits.
Door prizes and refreshments will be provided.

4. PUBLIC SCHOOL BOARD ISSUES:

Roz will attend the next FIAC meeting scheduled for the end of May. Issue of transportation will be raised at the meeting for consideration.

Earl Kitchener hosting JK/SK Information Night on May 18, 2004. S. McClure will be present for CPF.

Representatives
Will need to review representation at schools. Glen Brae, Glen Echo and Cunningham for the fall.

5. SEPARATE SCHOOL BOARD ISSUES:

Kaywana reported on the Information Night for April 22/04 at St. Joseph's School. Representatives present included Principal from Sts. Peter & Paul School, Superintendent; FI Staff of Cathedral High School. Due to road construction and poor publicity, attendance was minimal. Discussion was lively, noted that information about Cathedral must be present in the St. Joseph's newsletter for the students to start considering the relationship between these two schools.

Thank you cards will be sent for the participation within the Concours.

Kaywana shared communication that has been sent to the Board of Education, requesting to be put onto the Agenda for the June Board meeting. Briefly noting that the Board recognize CPF, thereby all communications from CPF can be distributed via the Board; Requesting adoption of a French Advisory Committee - to provide a forum in which FI issues can be addressed; and to promote a survey to ascertain numbers on the FI enrollment to facilitate an understanding of the issues/concerns of why students may drop out of the program. Board to acknowledge and promote the FI program. Meeting June 1, 2004.

6. OTHER BUSINESS

French Course
Roz will collect French Course Evaluations. We will need to review Level II based on evaluation feedback. Emphasis on oral. Chapter will be eligible for a rebate for Level II course. Evaluations will be forwarded to CPF Ontario. Discussion with instructors for availability for fall course will take place for planning purposes.

Repertoire 2003/2004 (ACFO)
Distributed to members, forward copies to schools.

SEVEC
Society for Educational Visits and Exchanges in Canada
Information Brochure provided to members.

Meeting adjourned at 8:45 p.m.

Next meeting will be the year-end: June 23, 2004
Ray's Boathouse on Dundurn Street South 7:30 p.m.