Minutes of the Hamilton-Wentworth Executive
Wednesday December 4, 2002

Members: Rosalind Minaji, Susan McClure, Marie Patenaude, Deborah Doody, Lori Prevec
Regrets: Tracey Cseresnyes, Julie Senecal Tremblay, Frank Torelli, Mary Finstad, Craig Sproats

The Chair called the meeting to order at 7:00 p.m.

1. ADOPTION OF MINUTES

Marie requested changes to the minutes of the October 24th meeting to show that Craig Sproats and Mary Finstad were in attendance and also to correct spelling of Catherine Youngblud. The minutes were then approved

2. UPDATES

Volunteer Hours
Total = 65 (includes members assisting at CPF concert)

Treasurer's Report:
Expenditures: $531.79 (Mariposa Performers)
$235.00 (Purchase of Keys to French)
Deposits: $577.00 (Ticket Sales)
$ 40.00 (Keys to French Sale)
Balance on hand: $412.80 (plus $10 outstanding in ticket sales)

Membership:
To be updated at next meeting

Communications:
Roz reported updating the Splash page on the Website each month as well as adding meeting minutes and agendas. Our Hotmail account has received several inquiries regarding the French Course being offered by CPF in 2003. Roz is trying to find out who was the winner of the CPF Ontario McGillivary award. CPF Hamilton-Wentworth nominated Claudette Sims in May 2002.

3. SPECIAL EVENTS:

French Concert Debriefing:
Total revenues reported were $587.00. Costs were approximately $700.00. Sales were extremely good considering this was the first event sponsored by CPF H-W.

Things to do differently for future concerts:
· Provide order forms upfront, as opposed to random sales tables at schools
· Remove stairs from stage so children cannot climb
· Have performers let parents and children know at the beginning of concert that moving around and dancing and singing is allowed
· Get better advance information from rental location, including sound system, lighting, etc.
· Stage crew needs to stick around and pay attention; their absence during the performance was not appropriate and led to sound problems.
· Screen performers' music choices, the devil story was not appropriate for this age level

Proposed Events for 2003:

French Course: (January-April) see below

Information Kiosk at Limeridge Mall (February) Hosted by Norwood Park School - Roz to contact Debbie Edwards for dates and offer CPF's help with the booth.

Kindergarten Information Nights (February & March) - Once the FI consultant is named, CPF will coordinate dates so that we bring our booth and appear at the meetings to answer questions from a parent's perspective about the FI program in Hamilton.

Annual General Meeting: (April) -We will need a speaker. When the new FI consultant is named by the Board, contact will be made to see what resources we can draw from. We could also contact CPF Ontario for speaker ideas.

Book Sale (May) Both Earl Kitchener as well as G.R. Allan are available

Concours Public Speaking Contest (May) - Marie Patenaude has the information from CPF Ontario and plans to work with her Grade 5 class to prepare an entry. Marie also plans to e-mail all FI teachers and ask them if they would like to be involved. This event needs to be teacher driven.

4. SCHOOL BOARD NEWS

Claudette Sims the French Language Consultant for the H-W Board retired in November. A replacement will be named in the new year.

5. BASIC FRENCH COURSE

The Course is to be held at G.R. Allan - on Tuesdays from 7:00 to 8:30 p.m. The course will begin January 21 and run on the following dates:
January 21, 28 February 4, 11, 25
March 4, 18, 25 April 1, 8

Max participation 25 people as the class only holds 30.

Course Fee: $35 for members, $60 for non-members

Lori will obtain insurance certificate from CPF National and apply for classroom rental from the Board of Education.

Marie to confirm with Catherine Youngblud the use of G.R. Allan provided we rent the classroom. Marie & Craig will make 26 copies of the course material. Marie will confirm dates of the course with the teacher Annette Ray. Craig has offered to drive the teacher to class each week and will be a non-paying member of the class. Marie will go over the course material with Ms. Ray.

Tracey will prepare an updated membership list so that CPF members can be offered first chance at taking the course.

Roz to send written course logistics to Annette Ray. Roz to prepare the application form with date, location cost, etc. and contact all CPF members to see if they are interested. Roz will send the application forms and information to CPF school reps for distribution to all elementary school parents early in January.

6. CONTACT WITH FRANCOPHONE COMMUNITY

Nothing to report on currently

7. OTHER BUSINESS

No further issues were addressed.

MEETING ADJOURNED: 9:00 P.M.

NEXT MEETING:
Wednesday January 15, 2002 7:00 P.M.
Norwood Park School Library