1. Meeting opened with worship

2. Minutes of Sunday May 4, 2003 were read and received with the following correction:

3. Item 5.1 Change "HMM" to "HYM".

3. Matters arising

3.3 Yonge Street Half Yearly Meeting

3.3.1. We agree that the $75 in bursaries for YSHYM be taken from the travel line of HMM budget.

3.3.2. We agree that Carol Leigh Wehking will be the HMM delegate to YSHYM.

3.3.3. In the case that HYM doesn't pay the cook this year, then we agree that HMM will pay the $150 for the cook's work.

NOTE: We dealt with the following items from the agenda in this order:

5.3 Hosting of HMAC, October 24-26, 2003.
We agree to host HMAC for their October meeting. The clerk will advise Bert Horwood, clerk of HMAC, of this decision.

4.1 Outreach report on new pamphlet
Ian Graham reported on the development of the new HMM outreach pamphlet. A copy of the most recent version was distributed and reviewed.

We approve the printing of this pamphlet with the following substantive text changes: in paragraph 5 -- replace the word "church" with "community"; in paragraph 4 -- replace "no church background" with "any or no religious background"; delete the quote marks from around the phrases in the opening dove-dots; and add a reference to "the Religious Society of Friends" as a part of the title. We discussed briefly the inclusion of a gay/lesbian logo in the pamphlet. We agree that the logo should be included in the pamphlet along with others, including perhaps a peace dove and the amity hands from Neekaunis. We ask the outreach committee to look for and include a suitable and small number of appropriate symbols to include in the pamphlet.

We thank Ian and the outreach committee for their work on this pamphlet and look forward to its distribution.

5.1 Donation to Peace research -- Dundas
We received a request from PSAC to designate a donation to PRID to provide resources for a study of PRID's future in the amount of $300. We agree to this donation, which will be taken out of the donations line.

4.3 Report from TMP Clearness committee
Rick McCutcheon reported on the Clearness Committee for Beverly Shepard's participation in FGC's Traveling Ministry Program.

We ask the clerk to prepare a traveling minute affirming Beverly's gifts in the ministry and our support for her participation in the Traveling Ministry Program of FGC. We ask the clerk of the Clearness Committee to work with the clerk to prepare this minute.
We ask Ministry and Council to work with Beverly to establish an ongoing Committee of Care as recommended by the TMP.
We ask Beverly to report back to the meeting about her experience with the TMP after a period of three years.

4.2 Nominations
We approve the name of Dick Preston as our representative to Representative Meeting Nominating Committee reported that in the current circumstances of HMM they felt it best to nominate a supporting clerk to learn the ropes and possibly to be ready to be nominated as clerk in the following year.
We approve the name of Carol Leigh Wehking as supporting clerk.

4.4 Naming Committee
We approve the name of Robbie McGregor to serve on Nominating Committee.

New Business

5.5 Nominations discussion
We sense the need for further conversation about the difficulties of finding people to nominate for the many positions we need to have filled in this meeting. We will schedule a brown bag lunch on "Membership and Service in our Meeting" in the Fall to consider this further. We ask M&C to initiate this brown bag discussion.

3.1 Loans and Donations
Carol Leigh Wehking reported on the progress of the loans and donations committee (see attached - ed. note: refer to next newsletter item). We receive their report, ask that it be published in the next newsletter, and encourage Friends to consider it carefully over the summer months in preparation for a possible decision at the September MfWfB.

6. Correspondence
We have received a request for ongoing contact from a seeker in Brantford. We will acquire and send to this person a copy of Faith and Practice and perhaps other literature. Also, we ask M&C to form a small group of Hamilton Friends to go and visit with this person to help ascertain the best way forward.

We lay over the following items:

3.2 The review of the Sunday MfWfB

3.4 The filming of MfWfB

5.2 The insulation fund

5.4 The MCC Iraq kits

7. Our next meeting will be Thursday September 4, 2003 at 7:00 p.m..

8. We closed with worship.