MEETING FOR WORSHIP FOR BUSINESS

Present: John Milton, Jean Johnson, Rex Barger, Helen Paulin, Ian Graham, Roberta McGregor (clerk), Dick Preston, Betty Preston, Andy Muller, Helen Brink, Susan Wortman (recording clerk)

1. Meeting began with silent worship.

2. The minutes of May 3, 2001 were accepted with the following corrections:

5.2 Rachel, not Roberta McQuail

5.3 the request was for HMM to host Representative Meeting, not just to use the Meetinghouse

3. Urgent / time limited matters

3.1 (New) Refugee sponsorship

Gary Peters has asked HMM to assist in the sponsorship of an Afghan refugee family. At this time, HMM felt we did not have enough information to proceed with a commitment to sponsor this family. We encourage Gary to find out more specific information about sponsorship requirements, his role in the matter, critical time lines and costs. We also encourage him to consider other Christian churches to participate in this sponsorship, given persecution was for being Christian. Peace ∓ Social Action Committee will accept this information, and call a meeting, if required before September M4W4B.

3.2 (Arising) Meetinghouse Insulation and Heating

We are seriously considering insulating the Meetinghouse in order to minimize our use of energy, thereby doing our part in contributing to a sustainable environment.

Sustainability and Maintenance Committees are asked to meet to determine the next step in getting detailed estimates to do this work. We authorize an expenditure of up to $500 for this purpose.

It is expected that the overall cost of this project will be in the order of $10,000, the amount of our current surplus. Friends are asked to consider deeply if we are in unity in making this significant expenditure. We hope to make this decision at the September M4W4B.

We appreciate the work that the Sustainability Committee and John Milton put into preparing information for this discussion (see attached).

3.3 (Carried forward) Canadian Yearly Meeting Delegates Needed

Ian Graham will be our delegate to CYM and if Mona Callin or others are going as well, they will asked to be delegates also.

3.4 (Carried forward) CYM Display `Walking Lightly on the Earth'

CYM has asked Monthly Meetings to put together table-top displays on this topic. Jean Johnson will put together a display to be taken to CYM, to represent our Meeting's involvement in this issue.

3.5 (New) Time of Summer Meeting For Worship

M4W will be held at 10 am for July and August. The telephone tree will be activated and John Milton will make a sign for the front of the building.

4. Urgent / Budget Related Matters

4.1 Report of the Working Group on the Nominations Process

The report of the Working Group on the Nominations Process, with an additional paragraph (see below) was received with thanks. Suggestions were made, specifically concerning seeing it as guidance, rather than rules. We ask Nominating Committee to accept this report, together with these suggestions, as a working draft to guide their deliberations through the next year. At that time, the report will be reviewed by Nominating Committee and the Working Group, and then presented to M4W4B.

The additional paragraph is to be inserted at the end of the section on Volunteering. It reads as follows:

"Prior to extending such an invitation to join, the committee clerk should discuss it with the Nominating Committee, as N.C. has a responsibility to fill other positions and maintain a balance in the Meeting. Such a step in the process may prove useful from time to time, and will keep N.C. apprised of the undertakings of individuals in the meeting."

There is also an additional footnote: "This suggestion does not give a veto to N.C. nor does it empower the committee clerk to just advise N.C. what s/he is planning. It is intended to stimulate a respectful discussion of the needs and concerns of both and a spirit-led solution."

5. Other Business

5.1 Events

Sunday, June 17 QuakerLite, an introduction for new attenders, will be held by the Outreach Committee. (added from the Outreach Committee Report)

Sunday, June 24 M4W4B will be held in the Brinks' garden. Study Group will be responsible for bringing the coffee urn, cups etc. If it is raining, we will meet as usual in the Meetinghouse; call if not sure.

Thursday, September 20 Potluck on conflict resolution, the final aspect of the Visioning Process. Meet at 6, eat at 6:30.

October potluck Date to be determined. Will be on Quaker passion, projects and programs.

5.2 Report from the Naming Committee

Andy Muller has been named to sit on Nominating Committee. We accepted this recommendation enthusiastically. One other person is still being sought.

5.3 Report from Nominating Committee

David King has been nominated to Outreach Committee. This nomination was also accepted enthusiastically.

6. Meeting closed with silent worship, and an appreciation for the work Roberta McGregor has done as Clerk for this past year.