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MEETING FOR WORSHIP FOR BUSINESS
THURSDAY, MAY 3, 2001

Present: Mona Callin, Don Woodside, Andy Muller, Roberta McGregor (clerk), Ian Graham, Dick Preston, Helen Brink, Raj Ramanathapillai, Sian Baker, Susan Wortman (recording clerk)

1. Meeting began with silent worship.

2. The minutes of April 2, 2001 were accepted with the following addition: 3.2 add Ramanathapillai

3. Matters Arising

3.1 Upcoming Events

3.1.1 Potluck on Thursday, May 17 - Implementation of the Visioning Process, specifically the part of that process dealing with community building and spiritual deepening. M & C will be responsible for the facilitation of this event. (See also 3.1.2 and 3.1.5 for implementation of the other two aspects of the Visioning Process.)

3.1.2 Brown bag on Sunday, May 27 after M4W - M4W4B: `The Sequel' This is follow up on the M4W4B aspect of the Visioning Process.

3.1.3 Potluck on Friday, June 8 to further develop Hanna Newcombe's Peace Testimony rewrite.

3.1.4 M4W on Sunday, June 24 to be held in the Brink's garden. Study group will be responsible for bringing the coffee urn and cups etc.

3.1.5 Potluck on Thursday, September 20 on conflict resolution, the final aspect of the Visioning Process implementation.

3.2 Report of Working Group on the Nomination Process - deferred until next month. The report was published in the April newsletter for consideration, but the newsletter was only published on the website, not in hard copy. The report will be republished in the May newsletter for all to consider.

4 Reports

4.1 Ministry and Council The report (see attached) presented by Don Woodside, was accepted with thanks.

4.2 Nominations The report (see attached) presented by Helen Brink, was accepted with thanks, especially in light of the challenge posed by the busy nature of our members and attenders. Discussion was held concerning whose responsibility it is to ensure F/friends who need to be visited are identified. M&C will consider this issue at their next meeting.
We look forward to hearing the recommendations of the naming committee at the next M4W4B, in order to fill the vacant Nominating Committee positions.
Helen Brink will add to the Nominations Report, for information, representatives to outside Quaker bodies such as Canadian Yearly Meeting, Half Yearly Meeting and Neekaunis.

4.3 Sustainability deferred to 5.4 New Business

4.4 Outreach The report (see attached) presented by Ian Graham, was accepted with thanks. Discussion was held concerning the `internal content web presence'. M4W4B expresses our confidence to the Outreach Committee to go ahead with this pilot project, and looks forward to hearing how it works at a future M4W4B.

4.5 Brown bag on M4W4B This report (see attached) was submitted by Andy Muller, was posted on the website and notice board and was accepted with thanks.

5. New Business

5.1 Mona Callin was appointed to be our representative at Half Yearly Meeting. We encourage anyone else who would like to attend to contact Mona or Jean Johnson.

5.2 HMM wishes to support Roberta McQuail in her fundraising efforts for a Young Friends trip in August, 2001, to contribute to a Quaker Medical/Dental project in Amacari, Bolivia. We will contribute $150 towards this effort, and if there is an opportunity to cater the air show protesters billeter's meal, we will offer this to her.

5.3 A request for the use of the Meetinghouse by Representative Meeting in November 2001, a Friday night and Saturday, was enthusiastically approved.

5.4 The CYM Budget Review for Representative Meeting (see attached) was presented by Ian Graham. The CYM budget for 2001 is projecting a deficit in large part due to increased travel costs. Monthly Meetings are being asked if they would consider increasing their annual donation to CYM. We decided that HMM will increase our donation from $4,000 to $6,000 for 2001, and will consider this increase again at budget time for 2002. We wish to note the serious effect on the environment in the burning of fossil fuel. We encourage Friends to carefully consider in their travel plans, modes of transport to minimize this impact.

5.5 The Sustainability Report, presented by Helen Brink, recommended that the Meetinghouse be insulated. The cost would be $10,000. It would reduce our energy expenditures by 50%. Helen will write a summary of this recommendation to be published in the newsletter for consideration before next M4W4B.

6. Memorial Meeting A Memorial Meeting for Kathleen Amy (Pitt) Starr will be held at 2:00pm, Saturday May 12, 2001 at Friends Meeting House, 231 Westmount Drive South, Orillia. Kathleen Amy (Pitt) Starr was the sister of Helen Brink. She died peacefully on April 4, 2001. HMM extends its condolences to Helen and her family.

7. Meeting closed with silent worship.
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