Meeting for Worship for Business

6 March 2005

Hamilton Monthly Meeting of the Religious Society of Friends (Quakers)
www.quaker.ca/hamilton
quakers@hwcn.org

Present:

Rex, Helen, Mona, Ian (recording clerk), Blair, Jean, John, Andy, Dick, Betty, Beverly (clerk), Harriet

Regrets:

Carol Leigh

  1. The Meeting opened in silent worship.
  2. Minutes of the Meeting for Worship for Business of February 3rd 2005 were approved.
  3. We approved the agenda without modification.
  4. Continuing business:
    1. Treasurer's Report

      A draft 2005 budget was presented for discussion showing preliminary actual revenue and expenses for 2004 and projections for 2005. Revenues: $24 332, Expenses 23 885, surplus $447.

      Discussion points:

      • do we show expenses for 2004 not yet paid in 2005 (newsletter expense and Canadian Friendexpense)?
      • do we return the excess of insulation fund to Rogers Trust, or use it for other maintenance like roof?
      • do we return the library, subscriptions and outreach allocations to last year's level?
      • are there other allocations we want to increase? E.g., contribution to CYM
      • do we ask the committees to propose their allocations?

      Decisions:

      • leave format of budget presentation to Finance Committee.
      • Finance Committee will request committees to recommend their budget allocations.
      • Use surplus from Insulation Fund for re-roofing project.
      • Maintain CYM donation at $5000 for 2005, and make $1000 additional donation immediately, relating to 2004 commitment.
      • Review and decide a list of local charity donations at April Meeting for Business. Friends are requested to send suggestions to the Assistant Treasurer, Blair.
      • Local Charity donations are different from Relief of Local Hardship donations
      • The budget will be finalized at the April Meeting for Business.

      PSAC has decided not to be the committee to recommend or consider local donations.

      We ask the Trustees to make a recommendation on process for disbursement of interest from Dunford Bequest.

    5. Minutes completed by Dick Preston, acting recording clerk

  5. Business arising from the minutes of last meeting
    1. Billeting for Margaret Slavin is offered by Betty and Mona. Margaret may also choose the solitude of the Meeting House for some part of this time. Driving is offered by Don and Bev. We will schedule a pot-luck preceding our Meeting for Worship for Business. The Clerk will ask Margaret whether she would like to have a tea scheduled, possibly at Denise's home. Betty will ask Denise this, and also whether she would wish to join the billeting list. The Clerk will ask the co-clerks of the First Day School Committee whether they would like to schedule a social justice discussion with Margaret.
    2. Open Circle. Carried over.
    3. Yonge Street Half-Yearly Meeting, June 3, 4, and 5 at Camp KeeNauNis.

      We are responsible for publicity, registration, and providing an interim director. Dawn has offered to help, but does not want to be the sole responsible person. We need a small committee to contact other meetings within Yonge Street Half-Yearly Meeting to find out what they will be offering, so that we can put it into our publicity, produce the publicity and the registration form and send them out, receive the registrations forms and provide someone to register people at Camp. Jean offers to help, and others are encouraged to assist Dawn and Jean.

    4. The memorial minute for Mary Rutty has not been changed from the draft read at the previous business meeting. We approve the minute, and will attach it to these minutes.
  6. Reports
    1. A written report was received from Nominating Committee, naming those recommended for CYM positions (see attached), and this report was approved, with thanks to the Committee for their hard work.
    2. Jean Johnson read the first draft of the State of Society report (see attached). Suggestions were made, and further suggestions may be communicated to members of Ministry and Counsel as soon as possible, so that they can be considered before the next draft is presented at the April business meeting. An amended first draft will be included in the March newsletter.
  7. New business
    1. Support for AVP program. Carried over.
    2. Minute of support for CYM clerk to attend a FGC retreat. We support Beverly's attendance at the clerk's retreat sponsored by FGC and make a contribution of $50 towards expenses.
    3. Pendle Hill scholarship. Mona requested a scholarship last year, but withdrew her request when another member of HMM made a similar request. This year she wishes to re-apply, and we reaffirm our support for her, and will provide her with this minute.
    4. Re-roofing of the Meeting House. John circulated a report on behalf of the Maintenance Committee, including the recommendation that Maintenance Committee be authorized to take the necessary decisions (including expenditures) and initiatives to have this work done expeditiously. We approve this report. If the Maintenance Committee chooses to consider changing their plan to use a steel roof, they will bring a revised plan to Meeting for Worship for Business for approval.
  8. Next meeting. April 7th, at 7:30 p.m., preceded by a pot luck.

Last updated: 22 March 2005

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